Posts Tagged ‘writing advice’

Do you find that writing business communications a chore? Do you wonder if they are really read or just tossed into the circular file? As the Word Wizard, I have written numerous articles on how to put magic into business communications. They are now compiled into a 23 page ebook “The Best of the Word Wizard’s Writing Tips” that contains over 75 tips that will help you will learn how to create great attention grabbing headlines, using power words to get your message across, making your documents reader friendly, writing “success stories” that sell for you 24/7 and more!

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  • Creating Business Communications That Beg to Be Read
  • Are Your Documents Reader Friendly?
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  • Writing An Attention Grabbing Professional Biography
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“To send a letter is a good way to go somewhere without moving anything but your heart.” Phyllis Theroux

Today in this post we continue examining words that make you look weak and how to replace defeatist words with power words.

Being apologetic

“Sorry” and “Just” are the two most offensive words in this category. Eliminate sorry unless you are truly making an apology. “Just” creates the inference that what you are saying is not important and you are apologizing for inconveniencing the other person to have to attend to your communication.

Flabby, tentative words

Phrases such as “would like to” “might be able to” “helped out” all make you sound weak. Use action words that accurately describe what can do or will do. Action words make you a doer. Doers get jobs done. 
 
 Defeatist words:

If you continually use defeatist words you will defeat yourself before you even start. These words not only send out negative messages but also program you internally for failure. The following shows some defeatist phrases and how they can be turned into more positive ones:

Defeatist   Powerful
“I have to” “I choose to”
“I might” “I will”
“Maybe” “Certainly”
“I can’t” “I can”
“I don’t know” “I’ll find out”
“I’ll think about it” “Let me give it some thought”

 Sometimes it is not just the word itself but the choice between 2 different words that can add or subtract power from what you say.

For example, in “Friendliness is a salesman’s best asset,” you replace “friendliness” with “a smile”. The new sentence reads, “A smile is a salesman’s best asset.” Friendliness conveys too many things, and is ambiguous. However, the word smile always has a positive connotation, everyone is won over by a smile, and the word can easily be visualized. 

Lastly, peppering your sentences with “Ah,” “Oh,” “Like,” “Sure,” or any other word that has no real use in a sentence (just listen to a teenager and you’ll see what I mean!) makes you sound less intelligent.

The old adage says “the pen is mightier than the sword.” In your communications, make sure your words are sharp like daggers, not dull like butter knives!